1. Why does St. Mary School have an auction?
The auction is our primary fundraising initiative for the year, and it is
essential to the success of St.
Proceeds raised from the event – which, in the past, have exceeded $100,000 —
go directly into St. Mary’s operating budget. These funds help maintain our
rich curriculum, extensive student services, and exceptional staff. The auction
is also a fun way to spend an evening socializing with other members of the SMS
2. When and where is the auction?
Saturday, March 24, 2018 from 5:00-10:00 pm in Giovanni Hall.
3. How much is admission, and what is
A ticket is $50 per person, which includes hors d’oeuvres, dinner, dessert
and access to the silent and live auctions. Each guest that arrives before 5:30
pm will receive a complimentary signature cocktail. Drink tickets may be
purchased at the auction for beer, wine, and non-alcoholic drinks.
4. What should I wear?
This year’s theme is Mustang Masquerade, so we invite you to don your best
Masquerade mask! Your attire, dressy or
casual, is up to you. We want all of our
guests to be comfortable.
5. How do I tell you who I want to sit with
at the auction?
On the ticket purchase page, you are invited to fill out the “Who would you
like to sit with?” box. Due to the
venue, we are able to accommodate a maximum of 10 guests per table. If
there are any questions when we are working on table assignments, we will
contact you for clarification.
6. Sponsor a Teacher? Aren't their tickets
Yes, faculty and staff attend the auction at no charge; however, we pay for
their tickets out of the auction budget. By sponsoring a teacher, you help
offset those expenses so that more of the auction proceeds can directly benefit
7. How does the auction work?
The auction consists of a Silent Auction, a Live Auction, and a live Fund-A-Cause
round of bidding for Tuition Assistance. The Silent Auction is conducted
via Greater Giving mobile bidding. In
the days before the event, you will receive a text with instructions on how to
bid using your mobile device. You can
also view a video about mobile bidding on our auction website.
The Live Auction is conducted by an auctioneer. This is where the
night gets fun, and sometimes a little crazy — in a good way! Items generally
included in the Live Auction are a combination of unique opportunities, school
experiences, getaways and anything else that’s spectacular.
Once all bidding is concluded, you will know which items you have won by
viewing your receipt via Greater Giving on your mobile device – please collect
them before you leave!
8. What kinds of items are up for bid?
There will be a range of items to bid on including services, getaways,
physical goods, school-associated items and experiences. We also have Teacher
Features and Sign-up Parties. Our Silent Auction catalog has items in all price
points, from $20 on up. There’s something for every budget — you don’t have to
break the bank to have a good time and help the school!
9. Is there a catalog of items up for bid?
Yes – you can view the catalog of auction items by clicking on the Auction Preview link in the navigation menu above. You can also check out our Facebook page or stop by the
main office to see sneak previews of items that will be up for bid.
Silent Auction items will be set up on table displays at the event as well,
allowing you the opportunity to see them up close and in person when you
10. What is the Fund-A-Cause?
Each year, our school raises funds for Tuition Assistance for families in
need. Last year’s donations were used to help over 40 families! The Fund-A-Cause is an integral component of
the live auction, with donors raising their paddles in support of this
What is a Golden Ticket?
The Golden Ticket raffle gives you the opportunity to purchase a ticket for
$100 to win tuition for the 2018-2019 school year. Only 200 will be sold. Tickets may be purchased online on the
auction website or at the auction.
12. Tell me about these “Teacher Features”
and “Sign-up Parties” I keep hearing about!
Teacher Features: Our amazing faculty
and administrative staff offer up fantastic outings and experiences to share
with one or more SMS students. These are some of the most popular items offered
each year. Some are organized by a group of faculty/staff for a larger group of
students and will be offered as a Sign-up Party, others will be a special
experience for just one student that can be bid on the same as other items in
the Silent Auction.
Sign-up Parties: Our awesome parents
and supporters organize and host these themed parties. They are a great way to socialize and meet
other SMS parents and families, all while supporting the school. During the Silent Auction portion of the
event, you will be able to view the details of and purchase a spot at the
party. Don’t hesitate-these are highly
coveted and go quickly!
Check out the details of this year's sign up parties and teacher features by clicking the Auction Preview link above!
What is new this year?
There are so many new and exciting things happening at the auction this
year! Mobile bidding is debuting. You will be able to view all Silent Auction
items on your mobile device, and bid with the touch of your finger.
Get ready to Grab n Go with our new Gift Card display! No bidding on these items; just be the first
to grab the card you want, take it to a Bid Assistant so they can add it to
your receipt, and it’s yours. Make sure
you arrive early so you can get the cards you want before they are all gone!
We will also be bringing in two new game experiences to the Silent Auction
portion of the night, Wine Pull and Liquor Ring Toss. Everyone is a winner-simply pay the purchase
price to play the game, test your luck or skill, and take home a bottle of wine
14. How and when do I pay for the goods
& services I purchase?
When both the silent and live auctions are closed, the Greater Giving site
will show you a list of items purchased and your total for the evening on your
mobile device. These purchases will then be charged to the credit card
you provided at check-in. All items from
both the Silent and Live Auctions will be available for pick-up at the end of the
evening – please don’t leave without them!
15. Do I have to buy something at the
No! We hope you do, but your ticket price fully covers the cost of the
16. How does St. Mary acquire items for the
A team of parent volunteers solicits local and national businesses for donations.
Of course, there are always things we would love to be able to offer that we
are unable to source through our corporate donors, and so we ask SMS families
to consider donating items as well. If you aren’t sure what to donate or would
like some suggestions, please visit the Amazon Auction Donation Wish List,
where you can get ideas or purchase an item we wish to offer for sale but have
not yet acquired. A cash donation is always welcome, too, as it allows us to
purchase the missing pieces for some of our packages. To donate an item, please
fill out the online donation form on the auction website. To make a cash
donation, please visit the auction website or send in cash/check to the school
How much of what I donate counts for my fundraising credit?
You will receive 100% fundraising credit for your cash or sponsorship donation. For items sold at the auction, the donor receives fundraising credit for 50%
of what a physical item/experience sells for and the buyer receives 50% fundraising credit of the purchase price. You will also receive 50% fundraising credit for the purchase of your auction admission ticket.
18. Can I bring my friends if they do not
have children attending St. Mary School?
YES! All are welcome! The auction is a social, fun event for all of our
guests, and we need buyers to make it a financial success — the more the
19. How much of what I spend for the
auction is tax deductible?
Admission tickets to the auction cover the actual cost of your food and
drink at the event and are not tax deductible.
Donations (of items and cash) to the event are USUALLY tax deductible.
In terms of “won” auction items: if you pay more for an item than the stated
value of the item, any amount over the stated value MAY be tax deductible.
As always, please consult your personal tax advisor or accountant for advice
on what may be deductible in your particular situation.
20. Do you need volunteers for the auction?
The SMS Auction is planned and staffed entirely by volunteers. If you’d like
to help, we have an array of opportunities to put you to work, encompassing
everything from acquisitions to class projects to set-up and breakdown. Some
tasks can be done from home with a phone and a computer, while others involve a
number of meetings. Each job provides a wonderful opportunity to become more
integrated with the SMS community through meeting and working with other
parents, all towards a common goal of providing exceptional education for our
children. You can find volunteer opportunities posted on SchoolSpeak under
“Volunteer.” You may also contact
co-chairs Aprille Girardot or Melissa Russell if you are interested in
assisting with this year’s auction.
Help us to ensure our largest fundraising event of the year is a success!
We ask our community to support the auction in one of the following ways:
2018 Auction Committee
Co-Chairs: Aprille Girardot (Preschool, 6th) & Melissa Russell (1st)
Acquisitions Coordinators: Mindy Potter (2nd, 5th), Sandi Ragusa (2nd, 5th), Monica Holler (3rd, 5th), Jessica Perri (2nd), Alyssa McKrell (1st, 6th, 8th)
Decor Coordinators: Katie Duchesne (3rd, 5th), Jayme McKown (2nd), Ashley Rose (Preschool, 2nd), Rachel Watson (2nd)
Sponsorship Coordinator: Ronica Trevino (4th, 6th)
Display Coordinator: Kim Ebert (6th)
Games Coordinator: Lindsay McCarthy (6th)
Beverage Coordinator: Kristina Piccardo (7th)
Cashier/Bidding Coordinator: Macy Gomez (1st)
Sign-Up Party Coordinator: Rossana Rapton (8th)
Set-Up Coordinator: Rick Ramirez (5th)
Clean-Up Coordinator: Shawn O'Neil (K)
Social Media Coordinator: Dawn Cullo (2nd, 7th)
Class Project Coordinator: Susan Austin (8th)
Post-Auction Coordinator: Julie Giordano (5th, 8th)
Members: Andrea Lucas (Preschool, 2nd, 4th), Horacio Oropeza (2nd)
Questions about the Mustang Masquerade?
Contact the Auction Committee Chairs:
Aprille Girardot firstname.lastname@example.org
Melissa Russell email@example.com